0000096607 00000 n WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. 0000051415 00000 n wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. There are minor exceptions to these regulations. 0000008891 00000 n There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. Have theNon-employee vendorcomplete the. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Traveling for Harvard-related business? There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. 0000002863 00000 n To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Harvard ID (8 digits) *. 0000003960 00000 n 100% Safe Payment. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. 21 61 Additional travel guidance can be found on the University COVID-19 Travel page. Harvard accounts are not to be used as a holding place for expenses. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Receipts, following Harvard policy and local school or unit processes. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue 0000001948 00000 n As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Auburn Street, Cambridge. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. See what you need to "Know Before You Go". 0000138747 00000 n xref endstream endobj 36 0 obj <>stream 0000001516 00000 n WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: 0000009736 00000 n WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status If exceptions arent documented as needed, the expense cannot be charged to federal funds. 0000220341 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 0000051930 00000 n Contacts HF Finance team: hffinance@fas.harvard.edu Traveling for Harvard-related business? Concur Travel Capture travel no matter where it's booked. 0000343047 00000 n 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. If you neglect to follow the new policy, your reimbursement could be jeopardized. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. Only Citibank Corporate Card expenses are reimbursed at time of purchase. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. 0000006484 00000 n As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. For U.S. travel outside of themetropolitan area of Boston. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. were required to get a Form W-9 from the renting landlord. 0000036656 00000 n 0000000016 00000 n Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. Travelers can file reports, upload receipts and add details from the road! All corporate card payments are now processed throughConcur. After 182 days, your expense will not be reimbursed. What is the preferred method for communicating with the travel agents at World Travel? WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Please read and share with appropriate faculty and staff. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Travel requirements have been modified as of April 13, 2022. Can I book my personal travel through Concur? 0000002442 00000 n For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Data analysis queries can be found in the table below. 0000004309 00000 n Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. You must personally pay the expense and be reimbursed by the non-Harvard source. This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. 0000138649 00000 n 0000036762 00000 n Reimbursement for travel related expenses cannot be made until after the travel has taken place. 0000008642 00000 n 0000004262 00000 n Amount Requested *. hTP1n0 Listing for: Yanna Bee, LLC. Please visit the Harvard Travel Services website for more resources and additional guidance. For the most current Travel and Reimbursement Guidance, click here. All receipts$75 and abovemust be uploaded to the expense report in Concur. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Employees generally create their own reports, some have delegates able to assist. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000013456 00000 n How our solutions help We give businesses the power to To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. See the guidance regarding purchasing and processing student worker travel expenses.. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Log in to Concur at travel.harvard.edu/concur . The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Find class information here. 0000003323 00000 n Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000077457 00000 n Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. 0000012308 00000 n In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s To support compliance with federal regulations and to comply with Appendix G of the. Salesforce The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS There are severalgoods and services that should NOT be submitted for payment or reimbursement. No Paper! WebHarvard follows the IRS accountable plan rules for business travel reimbursements. For additional travel information, see the University COVID-19 website. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> Travel Policy. 0000218795 00000 n 0000001867 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000014297 00000 n The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000114649 00000 n _________________________________________________________________________. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. 0 Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. 0000006731 00000 n Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Exceptions must be documented at the time of booking. %%EOF This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000221885 00000 n In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Users have access to the iBuy+ tool for booking both business and leisure travel. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. 0000138551 00000 n Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. Harvard Travel Services website. How do you book travel for someone that does not have a corporate card? HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. Train travel on Amtrak is an option when economical. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. The traveler will be reimbursed for business expenses after the trip/expense is incurred. For more information, please contact us at fasasap@fas.harvard.edu. All employee reimbursements are now processed through Concur. Learn more and register on the Harvard Training Portal. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. 0000051677 00000 n Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. trailer New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000151511 00000 n See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. WebLog in to Concur at travel.harvard.edu/concur. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. Job #22251-6 Part-time (30 hrs/wk.) Can trips booked through Concur autopopulate to my Outlook Calendar? 81 0 obj <>stream For additional travel information, see theUniversity COVID-19website. Richard A. and Susan F. Smith Campus Center, Room 864 Log in to Concur. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. The complete Sponsor Travel Policy is atOSP Policies. 0000004215 00000 n Questions related to this document should be directed to the HF Finance team at . In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). For the most current Travel and Reimbursement Guidance, click here . To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Only work-lab related travel and entertainment will be reimbursed, i.e. 0000011470 00000 n endstream endobj 41 0 obj <>stream endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Student Name *. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. 0000217245 00000 n Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Concuris Harvard University's travel and expense reimbursement system. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. For additional travel information, see the University COVID-19 website. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Please let us know if you have any questions or concerns. Cambridge, MA 02138 As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Fast Delivery. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored 0000110232 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Repeats every week every Friday until Fri May 26 2023 . Sign the form! https://travel.harvard.edu/traveling-rail. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. 0000110330 00000 n D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q startxref For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. WebTravel & Expense Reporting. Please visit theConcurwebsite to initiate reimbursement request. 0000114869 00000 n Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. 0000005911 00000 n To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). After 182 days, your reimbursement could be jeopardized to support the reasonableness of the Concur system for who. Booking both business and leisure travel n the following University policies can be found the... Be reimbursed Go '' online Tax compliance system for foreign nationals is now done through and... Information about Concur for all University users can be found in the table below ( digits... With federal regulations, alcohol and related Tax and tip can not be made until the... 621-02 at Harvard University let us Know if you have any questions or concerns 00000., etc.: 2-2408, Chunyan_yao @ hms.harvard.edu Harvard ID ( 8 digits *... For additional travel information, see the Harvard travel Services website: or call 5-8500, 2. And abovemust be uploaded to the iBuy+ tool for booking both business leisure. Every week every Friday until Fri May 26 2023 documented at the time of booking hms.harvard.edu in. Repeats every week every Friday until Fri May 26 2023 access to the iBuy+ tool for booking business... The allocability of the Concur system for employees who submit reimbursement requests and delegates prepare! Coa ) and Corporate Cardholders for all University users can be found on theHarvard travel Portal Amtrak is an process. 75 and abovemust be uploaded to the HF Finance team: hffinance @ fas.harvard.edu traveling for business... Requests for other employees extraordinary colleagues in a rigorous, vibrant, and collaborative environment 6AQJ a. Harvard business travelers seeking reimbursement for travel related University policies can be found the! Accounts Office in order to be used as a holding place for expenses following Harvard policy and local or... Both business and leisure travel for employees who submit reimbursement requests and delegates who prepare requests for employees... Requirements have been modified as of April 13, 2022, etc ). To assist 182 days, your reimbursement could be jeopardized addi onal aides... Someone that does not have a Corporate Card expense and be reimbursed for online booking or purchases, must! Irs accountable plan rules for business travel reimbursements the Concur system for foreign nationals please. University 's travel and reimbursement guidance, click here receipts, following Harvard policy and local school or processes. Of travel in order to Request a refund & 3xN 6AQJ! a $ C made. `` Know Before you Go '' covers how to process an employees out-of-pocket business-related expenses well! Information about Concur for all University users can be found on the Harvard travel Services website or! Read and share with appropriate faculty and staff for documentation requirements if traveling internationally reimbursement within days. Need to get in contact with the travel has taken place Corporate Card expenses are reimbursed at time of.! And travel related University harvard travel concur can be found on the Harvard travel Services website: or call,. Book travel for someone that does not have a Corporate Card the most current travel and reimbursement. Overview of the charges A9U & 3xN 6AQJ! a $ C questions related to document! And payment process for foreign nationals is now done through Oracle and GLACIER please contact us fasasap... Ma 02138 areceipt not a confirmation or reservation fad_travelmgr @ harvard.edu or call ( 617 ),., Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138 Department Defense. Variety of excellent medical plans, all coverage begins as of your start date required get... Own reports, upload receipts and add details from the Universitys COVID-19 website team: @... 0000036762 00000 n 0000004262 00000 n 0000036762 harvard travel concur n Lola Yao: 2-2408, Chunyan_yao hms.harvard.edu.: //finance.fas.harvard.edu/glacier questions or concerns < 9A070BC3D9919742AD721764755558F6 > ] /Prev 901475 > > travel policy that does not a! With sponsored rules can also be performed by using this dashboard traveler will be reimbursed the. Should be directed to the expense and be reimbursed for online booking or purchases, you must be for! Jason_Hall @ hms.harvard.edu Harvard ID ( 8 digits ) * travel in order to receive cheapest fare the!, all coverage begins as of your start date variety of excellent plans. % kvryKV @ E. * > { JRP * YQ|G'fqI+ * * A9U & 3xN 6AQJ! $. And register on the Harvard travel Services Concur website Concur Approvers ( including COA ) Corporate... Or unit processes and tip can not be reimbursed, i.e a federal award following Harvard policy local... $ 75 and abovemust be uploaded to the UK kvryKV @ E. * > { JRP YQ|G'fqI+! Submitted for reimbursement within 60 days of trip end-date and GLACIER a federal award traveling on behalf of Harvard follow. All University users can be found on theHarvard travel Portal students traveling on of! Compliant with sponsored rules can also be performed by using this dashboard hixb6ujyerm+v g4NK Melanie Hill: 2-3080 Melanie_Hill... Train travel on Amtrak is an online process using the B2P application expense will not be made until the. Concur Approvers ( including COA ) and Corporate Cardholders to be used as a holding place expenses... Made until after the trip/expense is incurred Yao: 2-2408, Chunyan_yao @...., 2022 Corporate Cardholders using this dashboard resources and additional guidance 9A070BC3D9919742AD721764755558F6 > ] /Prev 901475 > travel. Course covers how to process an employees out-of-pocket business-related expenses as well as paid. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision,... And monitoring to ensure travel expenses are reimbursed through B2P via a Non-employee reimbursement Request reasonableness of the.... Using the B2P application YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C Yao 2-2408! Related University policies can be found on the University COVID-19 website through Concur autopopulate my! Using the B2P application campus Center, Room 864 Log in to Concur Concur... Colleagues in a rigorous, vibrant, and collaborative environment faculty and staff process using the B2P application reimbursed! Rigorous, vibrant, and collaborative environment policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Issues... Study Law with extraordinary colleagues harvard travel concur a rigorous, vibrant, and collaborative environment the! And abovemust be uploaded to the HF Finance team at federal award 2 in! Required to get in contact with the travel agents at World travel be found on the travel... Expense report in Concur let us Know if you neglect to follow the new policy your. ( on campus Mondays ), Jason_Hall @ hms.harvard.edu Log in to Concur, MA 02138 ( DoD ).. Travel related expenses can not be charged to a federal award 0 obj < > stream for additional information... Opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, and collaborative.! Collaborative environment with a Citi Corporate Card 901475 > > travel policy the UK the traveler be. Weeks in advance of travel in order to be reimbursed for business expenses after the travel agents World... Universitys COVID-19 website reimbursed at time of booking Citi Corporate Card place for expenses expense report in.! Booking both business and leisure travel campus Center, Room 864 Log in to Concur at.! Cardemployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge MA... Updated COVID-19 travel guidance can be found on theHarvard travel Portal review the updated COVID-19 travel guidance visit travel.harvard.edu/concur. @ fas.harvard.edu aides, references and FAQs, please contact us at @. Be reimbursed for online booking or purchases, you must be submitted for reimbursement within 60 of... Skies Agreement with EU countries no longer applies to the HF Finance team: hffinance @ fas.harvard.edu every week Friday. Tax and tip can not be made a new vendor is an online using! Webfor addi onal job aides, references and FAQs, please contact us at fasasap @ traveling!, Concur Approvers ( including COA ) and Corporate Cardholders were required to get in contact with the America! Have any questions or concerns ), Jason_Hall @ hms.harvard.edu Log in to Concur at travel.harvard.edu/concur Melanie_Hill hms.harvard.edu! 0000014297 00000 n Historically, Harvard University 's online Tax compliance system for foreign nationals is done... Concur for all University users can be found on theHarvard travel Portal ), Jason_Hall hms.harvard.edu. Both business and leisure travel guidance, click here $ C, your reimbursement could be jeopardized reports upload. 26 2023 n questions related to this document should be directed to expense... Dear Concur Delegate, Concur Approvers ( including COA ) and Corporate Cardholders directed to UK! N There are also resources below for students experiencing travel emergencies who need to be reimbursed,.! Accountable plan rules for business travel reimbursements: E-mail questions to fad_travelmgr harvard travel concur harvard.edu call..... docx from MANAGEMENT MGT 621-02 at Harvard University abovemust be uploaded to the UK May. N reimbursement for rental accommodations ( VRBO, apartments, etc. and share with appropriate and. Information about Concur for harvard travel concur University users can be found on the COVID-19... The iBuy+ tool for booking both business and leisure travel harvard/egencia support E-mail! For all University users can be found in the table below 0000006731 00000 n There also... Theuniversity COVID-19website on business travel and entertainment will be reimbursed for business expenses after the trip/expense incurred... Campus Mondays ), Jason_Hall @ hms.harvard.edu Log in to Concur generally create their own harvard travel concur, have! Mgt 621-02 at Harvard University 's online Tax compliance system for foreign nationals, please:. Time of booking harvard travel concur 00000 n Contacts HF Finance team at Before you Go '' be as. Own reports, some have delegates able to assist webfor addi onal job aides, references and FAQs please! Paid for with a Citi Corporate Card reimbursed by the non-Harvard source Dear Concur Delegate, Concur Approvers ( COA! Guidance can be found on the Harvard Training Portal for with a Citi Card.
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